[ Client ]
[ Client ]
SICAV Fund Operator
SICAV Fund Operator
SICAV operations are run by fund managers. Not administrators.
SICAV operations are run by fund managers. Not administrators.
We designed and prototyped a complete back-office operations platform for a SICAV fund operator — a system that automates the administrative layer entirely, from AI-powered client onboarding to one-click regulatory document generation. The prototype is fully designed, architecturally specified, and ready for implementation.
We designed and prototyped a complete back-office operations platform for a SICAV fund operator — a system that automates the administrative layer entirely, from AI-powered client onboarding to one-click regulatory document generation. The prototype is fully designed, architecturally specified, and ready for implementation.
The paperwork shouldn't be their problem. We built the system we wished we had when we ran one.
The paperwork shouldn't be their problem. We built the system we wished we had when we ran one.
The paperwork shouldn't be their problem. We built the system we wished we had when we ran one.
1
click generates the full regulatory document package per client
AI OCR
extracts client data from any document — passport, utility bill, bank statement
All docs
W-8BEN-E, SoF, SoW, Subscription, Redemption — pre-filled automatically
ZERO
manual data re-entry — from document upload to KYC-verified client profile
[ Results ]
1
click generates the full regulatory document package per client
AI OCR
extracts client data from any document — passport, utility bill, bank statement
All docs
W-8BEN-E, SoF, SoW, Subscription, Redemption — pre-filled automatically
ZERO
manual data re-entry — from document upload to KYC-verified client profile
"Every SICAV we've seen runs on spreadsheets, email threads, and manual form filling. The fund performance is institutional. The back-office is not. That gap is exactly what this system closes."
"Every SICAV we've seen runs on spreadsheets, email threads, and manual form filling. The fund performance is institutional. The back-office is not. That gap is exactly what this system closes."
"Every SICAV we've seen runs on spreadsheets, email threads, and manual form filling. The fund performance is institutional. The back-office is not. That gap is exactly what this system closes."
[ AI-POWERED CLIENT ONBOARDING ]
[ AI-POWERED CLIENT ONBOARDING ]
[ AI-POWERED CLIENT ONBOARDING ]
From document upload to KYC-verified client profile. Automatically.
The most time-consuming part of SICAV client onboarding is data entry: extracting information from passports, utility bills, bank statements, and identity documents and transferring it manually into the client record. The system eliminates this entirely. The back-office team uploads the client's document folder — any combination of files — and the AI OCR engine extracts all relevant data: name, date of birth, address, passport number, tax identification, nationality. The operator reviews the pre-filled fields, corrects any gaps, and creates the client profile in a single action.
The most time-consuming part of SICAV client onboarding is data entry: extracting information from passports, utility bills, bank statements, and identity documents and transferring it manually into the client record. The system eliminates this entirely. The back-office team uploads the client's document folder — any combination of files — and the AI OCR engine extracts all relevant data: name, date of birth, address, passport number, tax identification, nationality. The operator reviews the pre-filled fields, corrects any gaps, and creates the client profile in a single action.
The client profile becomes the single source of truth for every downstream process: document generation, KYC status tracking, AML screening, and regulatory reporting. Every document uploaded by or generated for the client is stored securely within the profile. The KYC dashboard gives the back-office team live visibility across all clients — verified, pending, incomplete, under review — with the document completion status for each. What previously required hours of manual work per client is reduced to a review and confirmation.
The client profile becomes the single source of truth for every downstream process: document generation, KYC status tracking, AML screening, and regulatory reporting. Every document uploaded by or generated for the client is stored securely within the profile. The KYC dashboard gives the back-office team live visibility across all clients — verified, pending, incomplete, under review — with the document completion status for each. What previously required hours of manual work per client is reduced to a review and confirmation.
A new SICAV investor — onboarded, KYC-verified, and ready for subscription — without a single manual data entry.
A new SICAV investor — onboarded, KYC-verified, and ready for subscription — without a single manual data entry.
[ YEAR ]
[ CATEGORY ]
Prototype
Prototype
Fintech
Fintech
AI-Powered Backoffice
AI-Powered Backoffice
[ INDUSTRY ]
[ COMPLIANCE ]
SICAV
SICAV
AIFMD
AIFMD
Investment Funds
Investment Funds
AML / KYC / GDPR
AML / KYC / GDPR
Asset Management
Asset Management
[ CATEGORY ]
Fintech
AI-Powered Backoffice
[ YEAR ]
Prototype
[ INDUSTRY ]
SICAV
Investment Funds
Asset Management
[ COMPLIANCE ]
AIFMD
AML / KYC / GDPR
[ REGULATORY DOCUMENT GENERATION ]
[ REGULATORY DOCUMENT GENERATION ]
[ REGULATORY DOCUMENT GENERATION ]
Every required document. Pre-filled. One click.
For each client in the system, the platform generates the complete set of regulatory and contractual documents required by the fund — W-8BEN-E (US tax status declaration), Source of Funds, Source of Wealth, AML Declaration, Subscription Form, Additional Subscription, Redemption Form, GDPR consent, and Investment Agreement. All documents are pre-filled from the client profile. No re-entry, no copy-paste, no formatting errors. The operator clicks generate, reviews, and downloads.
For each client in the system, the platform generates the complete set of regulatory and contractual documents required by the fund — W-8BEN-E (US tax status declaration), Source of Funds, Source of Wealth, AML Declaration, Subscription Form, Additional Subscription, Redemption Form, GDPR consent, and Investment Agreement. All documents are pre-filled from the client profile. No re-entry, no copy-paste, no formatting errors. The operator clicks generate, reviews, and downloads.
Transaction documents: subscription, additional subscription, and redemption can be regenerated for each upcoming NAV date without recreating the client record. The platform maintains a complete document history per client: what was generated, when, and in which version. For a fund administrator preparing for a regulatory examination or annual audit, this means every client's regulatory documentation is complete, timestamped, and retrievable in seconds — not assembled from email threads the morning of the review.
Transaction documents: subscription, additional subscription, and redemption can be regenerated for each upcoming NAV date without recreating the client record. The platform maintains a complete document history per client: what was generated, when, and in which version. For a fund administrator preparing for a regulatory examination or annual audit, this means every client's regulatory documentation is complete, timestamped, and retrievable in seconds — not assembled from email threads the morning of the review.
Not a system designed for SICAV operators. A system designed by one. For every problem the spreadsheet absorbed silently until it couldn't.
We've sat in the SICAV director's chai through MFSA examinations, annual audits, and the quarterly scramble to get subscription documentation in order before NAV date. We designed this system because we've lived every problem it solves.
[ BUILT FROM THE INSIDE ]
[ BUILT FROM THE INSIDE ]
[ BUILT FROM THE INSIDE ]
We didn't research SICAV operations. We ran one.
The system was designed by people with direct operating experience inside regulated fund structures. Our founding team includes a former SICAV director with hands-on experience across the full regulatory lifecycle: MFSA supervision, fund administrator relationships (Valletta Fund Services), annual audit preparation, AIFMD reporting obligations, FATCA and CRS compliance, and the day-to-day back-office reality of a specialist fund with a small team. The pain points the system addresses are not assumptions derived from research — they are operational realities we experienced firsthand.
The system was designed by people with direct operating experience inside regulated fund structures. Our founding team includes a former SICAV director with hands-on experience across the full regulatory lifecycle: MFSA supervision, fund administrator relationships (Valletta Fund Services), annual audit preparation, AIFMD reporting obligations, FATCA and CRS compliance, and the day-to-day back-office reality of a specialist fund with a small team. The pain points the system addresses are not assumptions derived from research — they are operational realities we experienced firsthand.
The platform is designed to scale alongside the fund. The MVP covers client onboarding, KYC management, and document generation — the highest-friction part of SICAV administration. The architecture supports future expansion: NAV calculation and distribution, investor statement generation, AIFMD regulatory reporting, automated AML screening integration, and investor portal access. Each component can be added incrementally as the fund's operational requirements grow.
The platform is designed to scale alongside the fund. The MVP covers client onboarding, KYC management, and document generation — the highest-friction part of SICAV administration. The architecture supports future expansion: NAV calculation and distribution, investor statement generation, AIFMD regulatory reporting, automated AML screening integration, and investor portal access. Each component can be added incrementally as the fund's operational requirements grow.
[ NEXT WORK ]
[ NEXT WORK ]
[ BUILT FROM THE INSIDE ]